Your whole garage, one screen
The dashboard opens straight into what matters this week: revenue invoiced, jobs in the pipeline, how many cars are active right now, and anything running low on stock.
- See invoiced revenue, open pipeline value, active jobs and low-stock items at a glance
- A live service calendar shows every open and completed booking for the month
- Your working hours are displayed for the team, day by day
- A QR code and public link are generated automatically — for customers to book a service themselves
Let customers book themselves — no app, no login
Print the QR code from your dashboard and stick it at the counter, or share the link on WhatsApp. Customers fill in their car and pick a date — it lands straight in your Job Cards, ready for you to review.
- No account needed — works from any phone browser
- Captures the vehicle plate, brand, model and the service they want
- Creates an open job card automatically once submitted
- Branded with your own garage name, phone number and address
Job cards — from arrival to invoice
The job card is the heart of the workshop. One record follows the car from "just arrived" to "paid and gone" — parts, labour, mechanic, and status, all in one place.
- Open a job card in seconds — pick the vehicle, note the complaint, assign a mechanic
- Add labour and parts as line items — parts deduct from stock the instant they're added
- Move the status forward as work happens: Open → In Progress → Done
- Close the job and the invoice is raised for you automatically, in the same step
Quote first for the bigger jobs
For repairs where the customer wants a price before you touch the car, raise a quotation. Once they approve it, one click converts it into a fully-loaded job card — nothing gets re-typed.
- Build the quotation with the same services and parts you'd use on a job card
- Tax is calculated automatically as you go
- Print or share it, then mark it Sent
- Customer approves → Convert to Job Card carries every line across instantly
Know exactly what's on your shelf
Every part has a cost, a selling price, and a reorder point. helloWorkshop keeps the count honest across every way stock moves — buying in, using on a job, or selling over the counter.
- SKU, cost, selling price, unit of measurement and reorder level per part
- Low-stock items are flagged automatically on your dashboard
- A full movement history is a click away on every part's stock card
Buying parts from your suppliers
When new stock arrives, log the purchase — it's the only action that adds to your on-hand count, so your stock numbers always trace back to a real supplier invoice.
- Record what you bought, from which supplier, and at what cost
- Stock increases the moment you save the purchase
- Made a mistake? Editing the purchase re-applies the stock correctly — no manual fixing
Selling parts over the counter
Not every customer needs a full job card — sometimes it's just a walk-in buying a filter or a bulb. Part Sells handles that in one step: stock out, invoice raised, done.
- Pick the parts and quantities — no vehicle or job card required
- Stock is deducted and the invoice is created in the same action
- Meant to be quick — a one-shot counter transaction
Invoices that raise themselves
There's no blank "new invoice" screen to fill in. An invoice always comes from something real — a job card you closed, or a part sell you just made — with SST calculated for you.
- Preview the same screen as a live quotation before the job is closed
- The instant you close the job, it becomes a real, numbered invoice
- Print-ready, itemised by labour and parts, tax shown separately
Taking payment, however it comes in
Cash, card or bank transfer — record it against the invoice and helloWorkshop keeps your accounts receivable and financial reports in sync automatically.
- Pick the outstanding invoice, enter the amount and the method
- Partial payments are fine — the invoice just shows Partial until it's settled
- Everything reflects into your accounts the moment you save
A printable pass for every vehicle release
Once a job is done, generate the gate pass straight from the job card — proof that the vehicle is authorised to leave your premises.
- Generated on demand, directly from the job card it belongs to
- Captures the vehicle, customer and the in/out times
- Every pass ever printed stays in your Gate Pass register
Every car and customer, remembered
Register a vehicle once and every return visit is a plate-number search away — full service history, same customer record, nothing re-typed.
- Vehicles tracked by plate, brand, model and colour
- Customer contact details linked to every one of their vehicles
- Returning customer? Search the plate — everything else is already there
Set it up once, the way your garage runs
Your garage profile, SST rate, document number prefixes and working hours — one settings screen, filled in once on day one.
- Upload your logo and garage details for every printed document
- Set your SST rate so every invoice calculates it correctly
- Choose your own prefixes for job cards, quotations, invoices and purchases
Ready to run your workshop this way?
Start a free trial today, or message us on WhatsApp and we'll set your garage up for you.